{"id":138,"date":"2022-11-28T10:14:03","date_gmt":"2022-11-28T10:14:03","guid":{"rendered":"https:\/\/www.giftmarket.com.sg\/blog\/?p=138"},"modified":"2023-02-08T15:43:10","modified_gmt":"2023-02-08T15:43:10","slug":"7-must-know-tips-for-writing-employee-recognition-messages","status":"publish","type":"post","link":"https:\/\/giftmarket.com.sg\/blog\/7-must-know-tips-for-writing-employee-recognition-messages\/","title":{"rendered":"7 Must-Know Tips for Writing Employee Recognition Messages"},"content":{"rendered":"\n
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Without regular employee recognition, your employees won\u2019t feel appreciated, morale will drop, productivity will cave, and the negative effects will compound over time.<\/p>\n\n\n\n

One of the best ways to appreciate your employees is through messages of recognition and appreciation letters.<\/p>\n\n\n\n

When it comes to writing employee recognition messages and letters, there are a few key things to keep in mind in order to make sure your message is effective.<\/p>\n\n\n\n

Here are five tips to follow as you\u2019re recognizing your employees.<\/p>\n\n\n\n

7 Tips for Writing Employee Recognition Messages<\/h2>\n\n\n\n
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1. Keep Your Message Positive<\/h3>\n\n\n\n

Make sure your message is positive and upbeat. This is a letter of recognition, after all, so you want to make sure the overall tone is one of congratulation. This certainly isn\u2019t the time or place to critique or give constructive feedback.<\/p>\n\n\n\n

Start by brainstorming the different areas your employee has excelled recently, or highlight their positive characteristics.<\/p>\n\n\n\n

2. Be Specific and Concrete<\/h3>\n\n\n\n

Don\u2019t just write \u201cgood job.\u201d Get specific about what the employee did that you want to recognize. This not only shows that you were paying attention, but it also helps the employee to know what they should continue doing in the future.<\/p>\n\n\n\n

Don\u2019t just write a generic message that could apply to anyone. Generic messages can come across as insincere, so if you want your message to be truly effective, make sure it sounds like you really mean it. Use concrete examples to illustrate the employee\u2019s good work. This will make the message more concrete and easier for the employee to understand and internalize.<\/p>\n\n\n\n

For example, rather than saying \u201cyou\u2019re a great worker,\u201d say something like \u201cI appreciate the extra effort you put into your work.\u201d This will show that you have truly taken notice of the employee\u2019s good qualities and that you are sincere in your appreciation.<\/p>\n\n\n\n

3. Make it Personal<\/h3>\n\n\n\n

A good recognition message is personal. This is your opportunity to connect with your employees on a more personal level and let them know how much they mean to you. Writing in a personal way can go a long way in connecting with your employee.<\/p>\n\n\n\n

Try to avoid using excessively casual language or jargon in your letter. While you want to sound approachable, you also want to maintain a professional tone. Close the letter by thanking the employee again and expressing your hope for their continued success.<\/p>\n\n\n\n

As you highlight specific things they\u2019ve done for the company, highlight specific things about them as well. Throw something in your message about their favorite food or a conversation you had a few weeks ago.<\/p>\n\n\n\n

4. Be Sincere in Your Recognition<\/h3>\n\n\n\n

If you aren\u2019t actually appreciative of their work \u2013 it\u2019s going to be tough to write a meaningful employee recognition message. Dig deep and ask yourself, \u201cWhat do I really appreciate about this person?\u201d <\/p>\n\n\n\n

Make sure it\u2019s from the heart. If it\u2019s not, your employee will know, and your message won\u2019t be very effective. Consider having another teammate read over the letter to make sure it doesn\u2019t fall flat.<\/p>\n\n\n\n

5. Handwrite Your Message<\/h3>\n\n\n\n

Your employees probably get an inbox full of emails everyday. Don\u2019t send an email. Whip out the pen and stationery and hand write the letter. It will take a little more effort, but it will mean a whole lot more to them.<\/p>\n\n\n\n

6. Involve Other Members of Their Team<\/h3>\n\n\n\n

A word of thanks coming from one person is nice. But when it comes from multiple team members, it means even more. So try to include a few others in your letter. Either just let them sign it, include a quote from them, or even let them write a whole section of the letter.<\/p>\n\n\n\n

This can go a long way in making them feel really appreciated. It\u2019s a given for the boss to write an appreciation letter. But to hear from peers is extra meaningful.<\/p>\n\n\n\n

7. Include a Gift<\/h3>\n\n\n\n

Including an great gift<\/a> in addition to the letter is the perfect way to put a cherry on top of your appreciation letter. It shows that you really mean what you\u2019re saying. It\u2019s a way of putting your money where your mouth is. <\/p>\n\n\n\n

You can get real bonus points if it\u2019s personal (something the employee actually likes). Here are a few small gifts to consider:<\/p>\n\n\n\n